Meeting:2015/04/23/AGM

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Meeting (to be) held from 18:45-19:15 on 2015/04/23 in Zepler CLS Lecture Room

Agenda of Annual General Meeting

Minutes of Previous AGM
- Can be found here.

Year review from each of the 2014/15 committee members.
Election of the 2015/16 committee.

AOB
- Reminder: SUSU AGM on Wed 13th May. Time and Location: TBD

Minutes

YEAR IN REVIEW

Exams Secretary

We have done exams. We have done some foundation, intermediate, and full, including some from Itchen Valley. We also have a better-organised system for providing equipment for the practicals, thanks to SUSU funding.

Node Deployment Officer

Gone. Dave Newman speaking on behalf. We haven't deployed many nodes this year, but we are ensuring the sustainability of our infrastructure by doing stuff with SSL. We will generally be deploying nodes only to members, at least we won't be actively seeking out people. We will have SOWN@coordinates.

President

Stuff. One of the biggest things has been the mast; we are closer than ever to having a shack again, in the building we had a shack in a long time ago. So we've almost got back what we lost. We are growing with lots of new members; the number of people doing practicals today is indicative of that. Hopefully with the mast coming it'll be even better.

Licensing Officer

Absent. We have not lost our licence, as far as Darren is aware. Licensing changes through Ofcom mean we should be able to acquire back G8KMI, since you're not allowed to hold the licence if you're not affiliated. We can certainly ask for it back, since we now nearly have a shack and we're definitely serious.

Secretary

The new meeting structure has been successful, with plenty more stuff getting done. Our relationship with SUSU is good, we have not been disaffiliated. I have attended the health and safety training. We are now in the Democracy and Creative Industries zone, which really helps for funding, and we are forming new relationships with clubs and societies in SUSU.

Social Secretary

We have successfully had a meal at the Crown most weeks, with limited effort. We had a successful beer festival social. T-shirts and polo shirts and fleeces were bought, with correct designs this year. We have set up a Wordpress blog.

Treasurer

Balance Chart We have money. Congrats to Tyler and Murray. Most of that money is allocated to mast. We have been doing rudimentary budgeting and bookkeeping for the first time, very useful for Darren as he likes writing things on multiple sheets of paper. Accounts are available on request. We have members. Members are good. We have some half members and full members. Increasingly membership is shifting to undergrads, which is good.

Webmaster

Absent. Dave says we have a Wordpress site. It is mobile friendly. Not much else has been going on, various issues with Wikis have been resolved, in particular permissions.

COMMITTEE POSITIONS REVIEW

A new non-Officer committee portfolio for facilities management.
- Including equipment/inventory? That would make sensee.
Equipment and Facilities Secretary.

Shall we create the position?
- In favour: 10
- Against: 0
- Abstentions: 0
- Non-voters: 2
The position is created.

COMMITTEE NOMINEES

Officers

President: Tyler Ward (incumbent)
Treasurer: Darren Richardson (incumbent)
Secretary: Murray Colpman (incumbent)
Licensing Officer: Henry Kennedy

Non-officers

Exams Secretary: Henry Kennedy (incumbent)
Social Secretary: Dave Newman (incumbent); Chris Malton
Node Deployment Secretary: Dave Newman
Webmaster: Colin Williams (incumbent)
Equipment and Facilities Secretary: Arihant Kuba

(Officers denoted by Ӆ) -- Do we need more ordinary members? (>=2 required)

ELECTIONS

We are quorum. We need 4.8 people, we have 12.

Proposal: show of hands voting FPTP
- In favour: 12
- Against: 0
- Abstentions: 0
- Non-voters: 0

Officers

President: Tyler Ward (incumbent) 10
Treasurer: Darren Richardson (incumbent) 10
Secretary: Murray Colpman (incumbent) 10
Licensing Officer: Henry Kennedy 10

Non-officers

Exams Secretary: Ӆ Henry Kennedy (incumbent) 9
Social Secretary: Dave Newman (incumbent) 5; Chris Malton 2
Node Deployment Secretary: Dave Newman 9
Webmaster: Colin Williams (incumbent) 9
Equipment and Facilities Secretary: Arihant Kuba 9
Committee position without portfolio: Hector Hamilton 0; Russell Frost 5; Arthur Fabre 0; Raphael Sikorski 3

(Officers denoted by Ӆ) -- Do we need more ordinary members? (>=2 required)

AOB

HeForShe: Gender Equality and SUWS

Discussion proposer: Schmendrick

UN HeForShe Campaign
Officially supported as a matter of Union policy

Starter Ideas (others welcome):
- Why do we have 0 female members?
  - Most interest seems to have come from men. Recruiting women is hard for men.
- What can we do as a society?
  - Pink and lime green T-shirts. Striped, spotted or diamoned?</sarcasm>
  - Have an exhibition to encourage people to join, something like bunfight?
  - Ask a woman like Reena or Joyce for advice. For example, "How do I phrase this in a non-patronising manner?"
- Do we need a formal plan / policy to get more women involved?
  - No
  - What changes might be necessary?
- Do we want to formally support SUSU's policy?
  - VOTE
    - For: 9
    - Against: 0
    - Abstain: 1
    - Non-voters: 2

Reminder: SUSU AGM on Wed 13th May. Time and Location: Bridge Bar 12:00